Year 11-12 School Assessment Policy

This policy is provided to all senior secondary (Year 11-12) students at The King’s College and is based on School Curriculum and Standards Authority (the Authority) requirements as outlined in the WACE Manual 2019.

All Year 11 and Year 12 students are enrolled in a combination of ATAR, General and Foundation courses. Some students are also gaining unit equivalence for the Western Australian Certificate of Education (WACE) by undertaking one of the Vocational Education and Training (VET) qualifications (Business, Music Industry, Sport and Recreation) and/or one or more of the Endorsed Programs which are available at the College. The VET qualifications are delivered and assessed in partnership with YMCA, a registered training organisation (RTO).

This policy applies to the assessment of all the Authority accredited courses.

1.0 Overview of assessment

Assessment is an integral part of the learning and teaching program. It serves the important purpose of providing feedback to students to enable them to understand their level/degree of achievement. Feedback provides students with an indication of what might be required to move them to higher levels of achievement.

Assessment is also required in a more formal way to provide detailed information about student achievement to the Authority for certification purposes and to assist post-school providers in selecting students for entry to courses.

Assessment programs at The King’s College are designed carefully by teachers of courses to;

  1. Comply with the requirements of the Authority.
  2. Provide students with full information about assessment including the nature, timing, provisions for failing to submit assessments, provisions for late submissions, appeals processes, procedures for sickness and other misadventure, and provisions for students with special needs.
  3. Provide meaningful and timely feedback to students.

2.0 Assessment guidelines

Assessment procedures for secondary schooling are generally mandated by the Authority. Aspects of assessment that are mandated are;

  • The course syllabus – A copy of this is made available to students at the commencement of the course.
  • The assessment program for the course – Students are issued with a copy of the school assessment policy as well as the assessment types/tasks and the outcomes covered (Scheme of Assessment), and the broad timing of assessments. This will conform to the official Scheme of Assessment shown for each specific course.

For senior secondary studies, the Authority requires the following results to be submitted;

For Courses

  • A level and numerical score out of 100 for each unit to be submitted for all Semester One units (by the end June 2019) and Semester Two units (31 October 2019 – Year 12 students, the 28 November 2019 – Year 11 students).

3.0 Student responsibilities

Students are required to take responsibility for familiarising themselves with the school assessment policy. This means they will be aware of the proposed nature and timing of key assessments.

It is the responsibility of the student to:

  • Complete all course assessment requirements by the due date. Attempt all in-class assessment tasks on the schedule date and submit all out of class assessment tasks by the due date.
  • Maintain an assessment file for each course (pair of units) studied which contains all completed written assessment tasks. Make this file available whenever required by the school.
  • Maintain a good record of attendance, conduct and progress (a student who is absent from class for five lessons or more per term is deemed to be ‘at risk’ of not completing the course unit requirements).
  • Initiate contact with teachers concerning absence from class, missed in-class assessment tasks, requests for extension of the due date for out-of-class assessment tasks and other issues pertaining to assessment, prior to the assessment task due date.
  1. 1 Homework

Homework is regarded is an integral part of each student’s education, reflecting the College’s expectations. Students are expected to regularly complete work at home. Teachers will regularly set and follow-up home learning tasks to consolidate the learning that has taken place in class. Students are also expected to complete any assignments/projects that have been set and, in secondary school, to revise/study for upcoming tests/examinations.

4.0 Teacher responsibilities

It is the responsibility of the teacher to:

  • Develop a teaching and learning program that appropriately delivers the current Authority syllabus for the particular pair of units.
  • Provide students with a course outline and an assessment outline at the start of the course (see Section 5 for details).
  • Ensure that assessments are fair, valid and reliable.
  • Provide students with timely assessment feedback and guidance, including how best to undertake future tasks.
  • Maintain accurate records of student achievement.
  • Meet College and external timelines for assessment and reporting.
  • Inform students and parents of academic progress, as appropriate.

5.0 Information provided to students

At the start of teaching, the teacher will provide access to the following documents:

  • the Authority syllabus for the pair of units which includes the grade descriptors
  • a course outline for the pair of units that shows:
    • all the content from the syllabus in the sequence in which it will be taught.
    • the approximate time allocated to teach each section of content from the syllabus.
  • an assessment outline for the pair of units that includes:
    • the number of tasks to be assessed.
    • a general description of each assessment task.
    • the assessment type, as prescribed in the syllabus.
    • the approximate timing of each assessment task (i.e. the week in which each assessment task will be conducted or the start and submission dates for an extended task).
    • the weighting for each assessment task.
    • the weighting for each assessment type, as prescribed in the assessment table of the syllabus.
    • an indication of the content covered by each assessment task.

6.0 Assessing student achievement

At The King’s College all students are enrolled in a pair of units for each course they study. In each pair of units, a number of assessment tasks occur during the year including an end of semester examination in all ATAR courses and an externally set task (EST) for Year 12 General and Foundation courses (see Sections 7 and 8 below for details).

Each task provides evidence of student achievement. The teacher generates a ranked list of students in the class using the weighted mark out of 100 from all assessment tasks and assigns grades with reference to the grade descriptors.

The requirements for each assessment task will be clearly described in writing (i.e. what the student needs to do, including the steps involved for extended tasks). Where appropriate, the criteria against which the task will be marked will be provided with the task.

Most tasks are completed in-class. Some courses may include tasks that are completed out-of-class. In this case, student achievement will be validated to ensure authenticity.

Some courses may include assessment tasks to be completed by a group of students. In such cases, teachers will use strategies to enable them to assess the performance of each individual in the group. Typically, this will be identified in the task (or task brief) provided to the students at the commencement of the task.

Where a student’s disability, specific education needs or cultural beliefs will significantly affect their access to an assessment task, the teacher may adjust the task in consultation with the relevant head of learning area/teacher-in-charge responsible for the course (see Section 13 for further information on students with disabilities).

7.0 Year 11 and 12 course school examinations

School examinations are included in the assessment outline for a pair of units. The weighting,
i.e. proportion of the final mark, for these school-based examinations varies between courses and can be determined from the assessment outline.

A written examination will be held in all ATAR courses at the end of Semester 1 and the end of Semester 2.

In Year 11, written ATAR examinations are typically 2 or 2.5 hours in duration.

In Year 12, all written ATAR examinations are 3 hours in duration except for courses with a practical, performance or oral examination which are 2.5 hours plus a separate practical, performance or oral examination.

In Year 11 and 12 all General and Foundation course students will sit an end of semester test. These are either a 1 hour written assessment or a 30 minutes practical assessment task.

When attending examinations, students must adhere to the regulations pertaining to examinations. Regulations are issued with the examination timetable and instructions in the Examination Information and Conditions Letter (see Appendix 1).

The examination timetable is issued to students prior to the start of the examination period. The examination rules are printed in the College Student Diary and are also available on the College website.

Attendance at semester and other major examinations is compulsory as these represent part of the assessment program. In exceptional circumstances, special arrangements can be made through the Principal only. Exceptional circumstances generally relate to health issues and temporary disability. Participating in family holidays will not be accepted as an exceptional circumstance.

If an examination contains an error, or questions are based on content that is outside of the syllabus, or there is a breach of security, the College will:

  • remove the question containing the error or based on content outside of the syllabus, or
  • set a new examination if there is a breach of security that affects all students, or
  • penalise the students involved if there is a breach of security limited to only them (i.e. a mark of zero).

Where health issues or personal circumstances prevent a student from completing one or more school examinations, the student must submit a sickness/misadventure form to the Director of Curriculum. The College will determine whether the reason is acceptable (see Section 13 for details).

If the reason is acceptable to the College, an alternate date will be set or, where this is not possible, the student will not sit the examination. In this case, an estimated examination score will be allocated based on the student’s performance in other assessments relative to that of the cohort and the performance of the cohort in the examination.

If the reason is not acceptable to the College, the student will be given a mark of zero.

8.0 Year 12 externally set tasks

All students enrolled in a Year 12 General or Foundation course are required to complete an externally set task (EST) for that course.

The EST is included in the assessment outline for the pair of units. This assessment task has a weighting of 15% of the final mark for the pair of units.

The EST is a 50-minute written assessment task developed by the Authority based on content from Unit 3. It is completed in class under standard test conditions.

Where a student does not complete the EST on the scheduled day, they will be required to complete the task at the first available opportunity (generally within two days of the student’s return to school). If this is not until after the date that the Authority requires the College to submit the EST marks, then the College will determine if the reason for non-completion is acceptable (see Section 15 for details).

If the reason is acceptable to the College, the teacher will:

  • decide on an alternate assessment task (if, in the opinion of the teacher, the task is no longer confidential), or
  • allocate a predicted score based on the student’s performance in other assessments relative to that of the cohort and the performance of the cohort in the EST.

If the reason is not acceptable to the College, the student will be allocated a mark of zero.

9.0 Cheating, collusion and plagiarism

Cheating is where a student has engaged in a dishonest act to increase their rank. This typically occurs in tests and examinations.

Collusion is where a student submits work that is not their own for assessment and which may be similar or identical to that of others (e.g. another student, a parent, a tutor).

Plagiarism is where students copy large sections or all of another person’s work, ideas etc without acknowledgment. In most assessments, teachers will discourage more than a minimum level of other people’s work, even if acknowledged.

Students must not cheat (i.e. engage in a dishonest act to gain an unfair advantage).

All work in each individual assessment task must be the work of the student. Students are not permitted to submit for marking, as original, any work which:

  • is prepared or substantively contributed to by another person (e.g. student, teacher, tutor or expert), or
  • is copied or downloaded from the internet without acknowledging the source, or
  • paraphrases or summarises the work of others.

If a student is believed to have engaged in cheating, collusion or plagiarism, the teacher will refer the matter to the Director of Curriculum. As part of this process, the student and the parent/guardian will be informed of the suspected inappropriate behaviour. The student will be provided with the right of reply.

If it is demonstrated beyond reasonable doubt that a student has cheated, colluded or plagiarised, one of the following penalties will apply:

  • a mark of zero for the whole assessment task, or
  • a mark of zero for the part of the assessment task where the teacher can identify that the work is not the student’s own.

The parent/guardian will be informed in writing of the decision made, the penalty and any further disciplinary action.

10.0 Security of assessment tasks

Where there is more than one class studying the same pair of units, all of the assessment tasks will be the same to ensure student marks are on the same scale. In cases where there is more than one class, to ensure that no students are unfairly advantaged, the question papers used for in-class assessment tasks will be collected at the end of the lesson and retained by the teacher until the task has been completed by all classes. In their own interests, students must not discuss the nature of the questions with students from the other classes until after all classes have completed the task. Discussion of the questions will be treated as collusion and the students will be penalised.

Where the College uses the same assessment task or examination as other schools, the task/examination and the student responses will be retained by the teacher until the task/examination has been completed by all schools.

11.0 Retention and disposal of student work

Students are responsible for retaining all of their marked written assessment tasks. To assist students, the College will establish an assessment file for each student for each course. The file will hold all the student’s marked written assessment tasks. The College will retain all non-written assessment tasks (typically as audio or video recordings or digital products). All assessment material is required by the teacher when assigning grades at the completion of the pair of units. The Authority may request access to these assessment files for moderation purposes, therefore students must retain their files until the College’s grades are approved by the Authority, which is at the conclusion of the student appeals deadline at the end of Term 4.

Students will have access to their assessment file for revision purposes during class time and for home study in the week prior to the Semester 1 and Semester 2 examination periods. Students are required to return their file to the teacher at the conclusion of the examination period. The files will be available to students for collection at the end of the school year. All materials not collected by the end of the year, the College retains the option to dispose of this material.

The College will not use the materials for any other purposes without the written permission of the student.

12.0 Modification of the assessment outline

If circumstances change during the teaching of a pair of units, requiring the teacher to make adjustments to scheduled assessment tasks, students will be notified and provided with access to the modified assessment outline.

Where a disability, special education need or cultural belief result in the inability of a student to complete one or more assessment tasks, the assessment outline will be modified and provided to the student and their parent/guardian.

13.0 Students with disability

Students with a diagnosed disability will (where their disability, impairment or medical condition significantly affects their access to a particular assessment task) have written and/or practical assessment tasks (including school examinations) adjusted by the teacher in consultation with the relevant Head of Learning Area/teacher-in-charge responsible for the course. These adjustments will be consistent with those described in the Authority’s Guideline for Disability Adjustment for Timed Assessments, which can be accessed from the Authority website (www.scsa.wa.edu.au). Adjustments, depending on the individual student’s education needs, can include special equipment, modified papers, provision of a scribe, or additional time to complete the task.

Note: For a Year 12 student with a diagnosed disability which has a functional impact on performance, the College will apply to the Authority for consideration of special examination arrangements. The granting of special examination arrangements by the Authority is not automatic. Where the Authority approves special arrangements for ATAR course examinations, these may differ from those the College has used for school-based assessment. Students who have been granted special arrangements should be aware that their ATAR course examinations will be held at alternative venues.

14.0 Completion of a pair of units

A grade (A, B, C, D or E) is assigned for each pair of units completed.

Students are required to:

  • attempt all in-class assessment tasks on the scheduled date, and
  • submit all out-of-class assessment tasks on or before the due date.

If an assessment task cannot be submitted directly to the teacher, it is to be submitted to the relevant Head of Learning Area/teacher-in-charge who will provide an email to the course teacher confirming the submission.

Where health issues or other personal circumstances may prevent a student completing an in-class assessment task, the student or the parent/guardian must discuss the matter with the teacher at the earliest opportunity before the scheduled date. The College will determine whether the reason is acceptable (see Section 15 for details).

Where the reason for not submitting an assessment task or attending a scheduled in-class assessment task is acceptable to the College the student’s assessment outline will, where possible, be adjusted and mark estimated.

If a student does not submit an out-of-class assessment task or attend a scheduled in-class assessment task, without providing an acceptable reason, the teacher will advise the student and contact the parent/guardian to discuss the impact of the penalty on the student’s grade.

Where an out-of-class assessment task is submitted after the due date, or is not submitted, and the student does not provide a reason which is acceptable to the College, the following penalties apply:

  • 10% reduction in the mark (if submitted one school day late), or
  • 20% reduction in the mark (if submitted two school day late), or
  • 30% reduction in the mark (if submitted three school day late), or
  • a mark of zero (if submitted four or more school days late or not submitted).

Where an in-class assessment task is missed and the student does not provide a reason which is acceptable to the College, the student will receive a mark of zero.

15.0 Acceptable reasons for non-completion or non-submission

The penalty for non-completion or non-submission of an assessment task will be waived if the student provides a reason which is acceptable to the College. For example:

  • where sickness, injury or significant personal circumstances prevents a student attending on the day that an in-class assessment task (including school examinations and the externally set task) is scheduled, or
  • where sickness, injury or significant personal circumstances for part or all of the period of an out-of-class assessment task prevents completion or submission by the due date.

In such cases the parent/guardian must:

  • contact the College before 9.00 am on the day of the in-class assessment task or due date for submission of an out-of-class assessment and
  • provide either a medical certificate or a letter of explanation immediately the student returns to school.

Where the student provides a reason, which is acceptable to the College, for the non-completion or non-submission of an assessment task, the teacher will:

  • negotiate an adjusted due date for an out-of-class assessment task or an adjusted date for an in-class assessment task (generally, within two days of the student’s return), or
  • decide on an alternate assessment task (if, in the opinion of the teacher, the assessment is no longer confidential), or
  • not require the task to be completed and re-weight the student’s marks for other tasks in the assessment type (provided, in the opinion of the teacher, sufficient evidence exists in the other tasks completed to meet the Authority’s requirements for the course and to enable a mark to be assigned).

Events that can be rescheduled are not a valid reason for non-completion or non-submission of an assessment task (e.g. sitting a driver’s licence test, preparation for the College Ball, family holidays).

In exceptional circumstances, the parent/guardian may negotiate the development of an Individual Education Plan with the Director of Curriculum. This plan will show how the missed lesson time will be compensated for and any needed adjustments to the assessment outline.

Where a catastrophic event (e.g. a pandemic) affects delivery of the teaching program, the completion or submission of one or more assessment tasks and/or completion of the College examination timetable, students will be advised by the College of adjustments to task requirements and/or the assessment outline.

16.0 Transfer between courses and/or units

If a student commences a pair of units late, they will be at risk of being disadvantaged compared to others in the class. An application to transfer between courses is made through the Director of Curriculum and Principal. A meeting may be held with the student and parent/guardian to discuss the student’s progress and the requirements necessary for the student to be assigned a grade in the pair of units into which they wish to transfer.

At The King’s College, the deadline for student transfer in Year 11 and 12 is Week 3 of Term 1. A student transferring by the due date will be withdrawn from the original pair of units and no grade will be assigned. The student will then be enrolled in the pair of units into which they are transferring and an assessment program will be developed to ensure the student meets the syllabus requirements of the course.

Where a transferring student has an assessment program that differs from other students, the student will be provided with an assessment outline showing how a school mark for a pair of units will be determined.

In Year 11, students can also transfer at the end of Semester 1, where class numbers enable this to occur. In such cases, the student will receive a mark and grade for the unit completed in Semester 1.

Year 11 students studying a Foundation course can transfer to a General course and/or ATAR course for Semester 2, if they meet the literacy and/or numeracy standards in the March round of the Online Literacy and Numeracy Assessment (OLNA), as per instruction in the Authority’s WACE Manual.

Where a transferring student is being enrolled in a course they did not study at their previous school, the student will be enrolled in a single unit for Semester 2.

17.0 Transfer from another school

It is the responsibility of any Year 11 student who transfers into a course they did study at another school, prior to the Authority’s recommended last date for student transfers between pairs of Year 11 units, to provide the College with evidence of all completed assessment tasks from the previous school.

This information will be used by the College to determine what additional content and assessment tasks the student needs to complete to be assigned a mark and a grade in the pair of units for the course.

If a Year 11 student transfers from another school into the same course, and it is mid-year, the previous school should provide a mark and a grade for the unit to the Authority. The student will then be enrolled in a single unit for Semester 2.

If a student transfers from another school into Year 12, they may only be enrolled in Year 12 courses if the transfer occurs prior to the Authority’s Year 12 course enrolment deadline. After that date, Year 12 students will not be permitted to enrol in Year 12 courses.

Where a transferring student has an assessment program that differs from other students, the student will be provided with an individual assessment outline showing how a school mark for the pair of units will be determined.

A meeting will be held with the student and parent/guardian to discuss the student’s progress and the requirements necessary for the student to be assigned a grade in the pair of units into which they wish to transfer.

18.0 Reporting student achievement

The College reports student achievement at the end of Semester 1 and at the end of Semester 2 to the Authority. The report provides for each course:

  • a comment by the teacher
  • a grade1
  • the percentage mark in the school-based examination (for ATAR courses)
  • the percentage mark1 from prescribed assessments, including the examination (consistent with prescribed assessment weightings).
  • The Semester 1 mark and grade are interim as they are not finalised until the pair of units is completed at the end of the year.

At the end of Year 12, students will be provided with The King’s College Statement of Achievement, which lists the school mark and grade for each pair of units. These are the results which will be submitted to the Authority. Successful completion of VET qualifications and endorsed programs are also listed on the Statement of Achievement.

All final grades are subject to approval by the Authority at the end of the year. Students will be notified of any changes from the Authority’s review of the students’ results submitted by the College.

19.0 Reviewing marks and grades

If a student considers that there is an issue relating to the delivery of a course, the marking of one or more assessment tasks or the grade assigned for a pair of units, they should, in the first instance, discuss the issue with the teacher.

If an assessment issue cannot be resolved through discussion with the teacher, then the student or the parent/guardian should approach the relevant Head of Learning Area/teacher-in-charge responsible for the course.

The student or their parent/guardian can request, in writing, that the College conduct a formal assessment review, if they consider that the student has been disadvantaged by any of the following:

  • the assessment outline does not meet the syllabus requirements
  • the assessment procedures do not conform to the College’s Year 11-12 Assessment Policy
  • procedural errors have occurred in the determination of the course mark and/or grade
  • computational errors have occurred in the determination of the course mark.

The Principal, or a nominated representative, will conduct the review. The reviewer will meet with the student and the teacher independently and prepare a written report. This report will be provided to the student and their parent/guardian.

If the review does not resolve the matter, the student or parent/guardian may appeal to the Authority using an Appeal Form, which is available from the Director of Curriculum or the Authority website. Authority representatives will then independently investigate the claim and report to the Authority’s Student Appeal Committee.

If the committee upholds a student appeal, the College will make any required adjustments to the student’s mark and/or grade and, where required, the mark and/or grade of other students and re-issue reports and/or the Statements of Achievement as necessary.

APPENDIX 1

When attending examinations, students must adhere to the examination regulations, which are significantly derived from expectations held by the School Curriculum and Standards Authority (SCSA) for the conducting of external ATAR course examinations.

The examination regulations are:

  • Attendance at examinations is compulsory. Students failing to attend an examination will be given the opportunity to sit the examination only if they provide a medical note/certificate to the Head of Curriculum within three days of missing the examination. Students unable to produce a medical note/certificate within the specified time-period will receive a zero mark for the assessment. In exceptional circumstances, special arrangements can be made; however, this requires approval by the Director of Curriculum. Exceptional circumstances generally relate to health issues and temporary disability. They do not include family holidays.
  • Students in Year 8-10 do not have study leave and must attend normal classes outside of scheduled examinations. Students in Year 11-12 have study leave and are only required on school grounds for scheduled examinations. They must sign in at the front office when they arrive and sign out when they leave and must obtain permission from the Head of Curriculum to remain on-site outside of scheduled examinations.
  • Students are required to arrive at the examination venue 15 minutes prior to the start of an examination. Examination times and venues are stated on the examination timetable. It is the student’s responsibility to know examination times and venues, and to make appropriate travel arrangements.
  • Students are not permitted to enter the examination room after the completion of reading time nor are they permitted to leave the examination room early.
  • Students must wear the full and correct formal College uniform when attending examinations and when on school grounds during the examination period. Failure to do so may result in a student not being permitted to enter the examination venue to sit an examination, which will result in a zero mark being awarded for the assessment. In Term 2, this is the full winter uniform, including blazer, and in Term 4, this is the full summer uniform. Please note variations for specified courses:
    • Sports Examinations:
      • Term 2 – full winter sports uniform.

Students must wear the full tracksuit but may bring sports shorts, as permission may be given for them to be changed into if it is warm.

  • Term 4 – full summer sports uniform.
  • Drama Examinations:
    • Students are to wear all black clothing (with all labels removed) but may bring a costume if they have prior approval from the Drama department.
  • Students may not talk or communicate in any way with another student once they have entered the examination venue nor may they disrupt the examination in any way. Doing so may result in a student being asked to leave the examination venue and, consequently, not sitting or completing the examination, which will result in a zero mark or reduced score for the assessment.
  • Students may not have any unauthorised material in examinations nor commit dishonest acts such as cheating. Doing so will result in a student being given a zero mark for the assessment.
  • Students may not take any papers either into or out of examinations. The only exception to this is for certain mathematics examinations where students may have a booklet/sheet of tables/formulae. The pages must not contain any papers, writing or sketches.
  • Students wishing to attract the attention of the examination supervisor must remain seated, raise their hand and wait. Under no circumstances are they to speak or call out.
  • Students must use the allotted Reading Time to carefully read instructions for the examination and check through the whole paper. They must ask any questions relating to content and possible errors or omissions during this time.

Items to bring to examinations:

  • Blue/black pens x 4
  • White out tape (no correction fluid) x 2
  • Pencils x 2
  • Rubber/eraser
  • Calculator (if specified) that adheres to the conditions of the examination and has no cover or labels on it. A back-up calculator or battery is advisable.
  • Stationery in a clear plastic sleeve/envelope (no pencil cases allowed).
  • Water in a clear plastic bottle with no labels (maximum 1.5L).

NOTE: Calculators, pens, pencils, erasers etc. will not be lent to students nor will it be possible for these items to be borrowed from another student once students have entered the examination venue.

Items not permitted in examination venue:

  • No school bags. Students must leave these outside.
  • No mobile phones or smart watches. Students must turn their mobile phone off and leave it in their school bag or place it in the box at the front.
  • No food. Students who may require an emergency sugar supply must bring a signed note to that effect.
  • No medication. Students who need to take prescribed pills must bring a signed note to that effect.