Year 5-10 School Assessment Policy
This policy is provided to all Year 5-10 students at The King’s College and is based on School Curriculum and Standards Authority (the Authority) requirements. This policy applies to the assessment of all School Curriculum and Standards Authority subjects.
1.0 Overview of assessment
Assessment is an integral part of the learning and teaching program. It serves the important purpose of providing feedback to students to enable them to understand their level/degree of achievement. Feedback provides students with an indication of what might be required to move them to higher levels of achievement.
Assessment programs at The King’s College are designed carefully by teachers of courses to;
- Comply with the requirements of the Authority.
- Provide students with full information about assessment including the nature, timing, provisions for failing to submit assessments, provisions for late submissions, appeals processes, procedures for sickness and other misadventure, and provisions for students with special needs.
- Provide meaningful and timely feedback to students.
2.0 Assessment guidelines
Assessment procedures for secondary schooling are generally mandated by the Authority. Aspects of assessment that are mandated are;
- The course and assessment outline for the subject – Students are issued with a copy of the school assessment policy as well as the assessment types/tasks and the outcomes covered (Scheme of Assessment), and the broad timing of assessments. This will conform to the official Scheme of Assessment shown for each specific course.
3.0 Student responsibilities
Students are required to take responsibility for familiarising themselves with the school assessment policy. This means they will be aware of the proposed nature and timing of key assessments.
It is the responsibility of the student to:
- Complete all course assessment requirements by the due date. Attempt all in-class assessment tasks on the schedule date and submit all out of class assessment tasks by the due date.
- Maintain an assessment file for each course (subjects) studied which contains all completed written assessment tasks. Make this file available whenever required by the school.
- Maintain a good record of attendance, conduct and progress (a student who is absent from class for five lessons or more per term is deemed to be ‘at risk’ of not completing the course unit requirements).
- Initiate contact with teachers concerning absence from class, missed in-class assessment tasks, requests for extension of the due date for out-of-class assessment tasks and other issues pertaining to assessment, prior to the assessment task due date.
- 1 Homework
Homework is regarded is an integral part of each student’s education, reflecting the College’s expectations. Students are expected to regularly complete work at home. Teachers will regularly set and follow-up home learning tasks to consolidate the learning that has taken place in class. Students are also expected to complete any assignments/projects that have been set and, in secondary school, to revise/study for upcoming tests/examinations.
4.0 Teacher responsibilities
It is the responsibility of the teacher to:
- Develop a teaching and learning program that appropriately delivers the current WA Curriculum for the particular subjects.
- Provide students with a course and assessment outline at the start of the subject.
- Ensure that assessments are fair, valid and reliable.
- Provide students with timely assessment feedback and guidance, including how best to undertake future tasks.
- Maintain accurate records of student achievement.
- Meet College and external timelines for assessment and reporting.
- Inform students and parents of academic progress, as appropriate.
5.0 Information provided to students
At the start of teaching, the teacher will provide access to the following documents:
- a course and assessment outline for the subjects that shows:
- the sequence in which it will be taught.
- the approximate time allocated to teach each section of content from the WA Curriculum.
- the number of tasks to be assessed.
- a general description of each assessment task.
- the assessment type, as prescribed in the syllabus.
- the approximate timing of each assessment task (i.e. the week in which each assessment task will be conducted or the start and submission dates for an extended task).
- an indication of the content covered by each assessment task.
6.0 School examinations
School examinations are included in the assessment outline for a subjects. The weighting,
i.e. proportion of the final mark, for these school-based examinations varies between courses and can be determined from the assessment outline.
A written examination will be held in all core courses at the end of Semester 1 and the end of Semester 2.
In Year 7 to 9, written examinations are typically 1 hour in duration.
In Year 10, written examinations are typically 1-2 hours in duration.
When attending examinations, students must adhere to the regulations pertaining to examinations. Regulations are issued with the examination timetable and instructions in the Examination Information and Conditions Letter (see Appendix 1).
The examination timetable is issued to students prior to the start of the examination period. The examination rules are printed in the College Student Diary and are also available on the College website.
Attendance at semester and other major examinations is compulsory as these represent part of the assessment program. In exceptional circumstances, special arrangements can be made through the Principal only. Exceptional circumstances generally relate to health issues and temporary disability. Participating in family holidays will not be accepted as an exceptional circumstance.
If an examination contains an error, or questions are based on content that is outside of the syllabus, or there is a breach of security, the College will:
- remove the question containing the error or based on content outside of the syllabus, or
- set a new examination if there is a breach of security that affects all students, or
- penalise the students involved if there is a breach of security limited to only them (i.e. a mark of zero).
Where health issues or personal circumstances prevent a student from completing one or more school examinations, the student must submit a sickness/misadventure form to the Director of Curriculum. The College will determine whether the reason is acceptable (see Section 13 for details).
If the reason is acceptable to the College, an alternate date will be set or, where this is not possible, the student will not sit the examination. In this case, an estimated examination score will be allocated based on the student’s performance in other assessments relative to that of the cohort and the performance of the cohort in the examination.
If the reason is not acceptable to the College, the student will be given a mark of zero.
7.0 Cheating, collusion and plagiarism
Cheating is where a student has engaged in a dishonest act to increase their rank. This typically occurs in tests and examinations.
Collusion is where a student submits work that is not their own for assessment and which may be similar or identical to that of others (e.g. another student, a parent, a tutor).
Plagiarism is where students copy large sections or all of another person’s work, ideas etc without acknowledgment. In most assessments, teachers will discourage more than a minimum level of other people’s work, even if acknowledged.
Students must not cheat (i.e. engage in a dishonest act to gain an unfair advantage).
All work in each individual assessment task must be the work of the student. Students are not permitted to submit for marking, as original, any work which:
- is prepared or substantively contributed to by another person (e.g. student, teacher, tutor or expert), or
- is copied or downloaded from the internet without acknowledging the source, or
- paraphrases or summarises the work of others.
If a student is believed to have engaged in cheating, collusion or plagiarism, the teacher will refer the matter to the Director of Curriculum. As part of this process, the student and the parent/guardian will be informed of the suspected inappropriate behaviour. The student will be provided with the right of reply.
If it is demonstrated beyond reasonable doubt that a student has cheated, colluded or plagiarised, one of the following penalties will apply:
- a mark of zero for the whole assessment task, or
- a mark of zero for the part of the assessment task where the teacher can identify that the work is not the student’s own.
The parent/guardian will be informed in writing of the decision made, the penalty and any further disciplinary action.
8.0 Security of assessment tasks
Where there is more than one class studying the same subject and stream at the College, all of the assessment tasks will be the same to ensure student marks are on the same scale. In cases where there is more than one class, to ensure that no students are unfairly advantaged, the question papers used for in-class assessment tasks will be collected at the end of the lesson and retained by the teacher until the task has been completed by the class. In their own interests, students must not discuss the nature of the questions with students from the other classes until after all classes have completed the task. Discussion of the questions will be treated as collusion and the students will be penalised.
Where the College uses the same assessment task or exam as other schools, the task/exam and the student responses will be retained by the teacher until the task/exam has been completed by all schools.
9.0 Retention and disposal of student work
Students are responsible for retaining all of their marked written assessment tasks. To assist students, the College will establish an assessment file for each student for each course. The file will hold all the student’s marked written assessment tasks. The College will retain all non-written assessment tasks (typically as audio or video recordings or digital products). All assessment material is required by the teacher when assigning grades at the completion of the subjects. The Authority may request access to these assessment files for moderation purposes, therefore students must retain their files until the College’s grades are approved by the Authority, which is at the conclusion of the student appeals deadline at the end of Term 4.
Students will have access to their assessment file for revision purposes during class time and for home study in the week prior to the Semester 1 and Semester 2 examination periods. Students are required to return their file to the teacher at the conclusion of the examination period. The files will be available to students for collection at the end of the school year. All materials not collected by the end of the year, the College retains the option to dispose of this material.
The College will not use the materials for any other purposes without the written permission of the student.
10.0 Modification of the assessment outline
If circumstances change during the teaching of a subjects, requiring the teacher to make adjustments to scheduled assessment tasks, students will be notified and provided with access to the modified assessment outline.
Where a disability, special education need or cultural belief result in the inability of a student to complete one or more assessment tasks, the assessment outline will be modified and provided to the student and their parent/guardian.
11.0 Students with disability
Students with a diagnosed disability will (where their disability, impairment or medical condition significantly affects their access to a particular assessment task) have written and/or practical assessment tasks (including school examinations) adjusted by the teacher in consultation with the relevant Head of Learning Area/teacher-in-charge responsible for the course. These adjustments will be consistent with those described in the Authority’s Guideline for Disability Adjustment for Timed Assessments, which can be accessed from the Authority website (www.scsa.wa.edu.au). Adjustments, depending on the individual student’s education needs, can include special equipment, modified papers, provision of a scribe, or additional time to complete the task.
12.0 Completion of a subject
A grade (A, B, C, D or E) is assigned for each subjects completed.
Students are required to:
- attempt all in-class assessment tasks on the scheduled date, and
- submit all out-of-class assessment tasks on or before the due date.
If an assessment task cannot be submitted directly to the teacher, it is to be submitted to the relevant Head of Learning Area/teacher-in-charge who will provide an email to the course teacher confirming the submission.
Where health issues or other personal circumstances may prevent a student completing an in-class assessment task, the student or the parent/guardian must discuss the matter with the teacher at the earliest opportunity before the scheduled date. The College will determine whether the reason is acceptable (see Section 13 for details).
Where the reason for not submitting an assessment task or attending a scheduled in-class assessment task is acceptable to the College the student’s assessment outline will, where possible, be adjusted and mark estimated.
If a student does not submit an out-of-class assessment task or attend a scheduled in-class assessment task, without providing an acceptable reason, the teacher will advise the student and contact the parent/guardian to discuss the impact of the penalty on the student’s grade.
Where an out-of-class assessment task is submitted after the due date, or is not submitted, and the student does not provide a reason which is acceptable to the College, the following penalties apply:
- 10% reduction in the mark (if submitted one school day late), or
- 20% reduction in the mark (if submitted two school day late), or
- 30% reduction in the mark (if submitted three school day late), or
- a mark of zero (if submitted four or more school days late or not submitted).
Where an in-class assessment task is missed and the student does not provide a reason which is acceptable to the College, the student will receive a mark of zero.
13.0 Acceptable reasons for non-completion or non-submission
The penalty for non-completion or non-submission of an assessment task will be waived if the student provides a reason which is acceptable to the College. For example:
- where sickness, injury or significant personal circumstances prevents a student attending on the day that an in-class assessment task (including school examinations) is scheduled, or
- where sickness, injury or significant personal circumstances for part or all of the period of an out-of-class assessment task prevents completion or submission by the due date.
In such cases the parent/guardian must:
- contact the College before 9.00 am on the day of the in-class assessment task or due date for submission of an out-of-class assessment and
- provide either a medical certificate or a letter of explanation immediately the student returns to school.
Where the student provides a reason, which is acceptable to the College, for the non-completion or non-submission of an assessment task, the teacher will:
- negotiate an adjusted due date for an out-of-class assessment task or an adjusted date for an in-class assessment task (generally, within two days of the student’s return), or
- decide on an alternate assessment task (if, in the opinion of the teacher, the assessment is no longer confidential), or
- not require the task to be completed and re-weight the student’s marks for other tasks in the assessment type (provided, in the opinion of the teacher, sufficient evidence exists in the other tasks completed to meet the Authority’s requirements for the course and to enable a mark to be assigned).
Events that can be rescheduled are not a valid reason for non-completion or non-submission of an assessment task (e.g. sitting a driver’s licence test, preparation for the College Ball, family holidays).
In exceptional circumstances, the parent/guardian may negotiate the development of an Individual Education Plan with the Director of Curriculum. This plan will show how the missed lesson time will be compensated for and any needed adjustments to the assessment outline.
Where a catastrophic event (e.g. a pandemic) affects delivery of the teaching program, the completion or submission of one or more assessment tasks and/or completion of the College examination timetable, students will be advised by the College of adjustments to task requirements and/or the assessment outline.
14.0 Reporting student achievement
The College reports student achievement at the end of Semester 1 and at the end of Semester 2. The report provides for each subject:
- a comment by the teacher
- a grade
Regulations for the examinations are:
- Students in Year 11-12 have study leave and are only required on school grounds for scheduled examinations. They must sign in at the front office when they arrive and sign out when they leave and must obtain permission from the Director of Curriculum to remain on-site outside of scheduled examinations.
- Students are required to arrive at the examination venue 15 minutes prior to the start of an examination. Examination times and venues are stated on the examination timetable. It is the student’s responsibility to know examination times and venues, and to make appropriate travel arrangements.
- Students are not permitted to enter the examination room after the completion of reading time nor are they permitted to leave the examination room early.
- Students failing to attend an examination will be given the opportunity to sit the examination only if they provide a medical note/certificate to the Director of Curriculum within three days of missing the examination. Students unable to produce a medical note/certificate within the specified time-period will receive a zero mark for the assessment.
- Students must wear the full and correct formal College uniform when attending examinations (and when on school grounds at all during the examination period). Failure to do so may result in a student not being permitted to enter the examination venue to sit an examination, which will result in a zero mark being awarded for the assessment. In Term 2, this is the full winter uniform, including blazer, and in Term 4, this is the full summer uniform. Please note variations for specified courses:
- Sports Examinations:
- Term 2 – full winter sports uniform.
- Sports Examinations:
Students must wear the full tracksuit but may bring sports shorts, as permission may be given for them to be changed into if it is warm.
- Term 4 – full summer sports uniform.
- Drama Examinations:
- Students are to wear all black clothing (with all labels removed) but may bring a costume if they have prior approval from the Drama department.
- Students may not talk or communicate in any way with another student once they have entered the examination venue nor may they disrupt the examination in any way. Doing so may result in a student being asked to leave the examination venue and, consequently, not sitting or completing the examination, which will result in a zero mark or reduced score for the assessment.
- Students may not have any unauthorised material in examinations nor commit dishonest acts such as cheating. Doing so will result in a student being given a zero mark for the assessment.
- Students may not take any papers either into or out of examinations. The only exception to this is for certain Mathematics examinations where students may have a booklet/sheet of tables/formulae. The pages must not contain any papers, writing or sketches.
- Students wishing to attract the attention of the examination supervisor must remain seated, raise their hand and wait. Under no circumstances are they to speak or call out.
- Students must use the allotted Reading Time to carefully read instructions for the examination and check through the whole paper. They must ask any questions relating to content and possible errors or omissions during this time.
Items to bring to examinations:
- Blue/black pens x 4
- White out tape (no correction fluid) x 2
- Pencils x 2
- Calculator (if specified) that adheres to the conditions of the examination and has no cover or labels on it. A back-up calculator or battery is advisable.
- Stationery in a clear plastic sleeve/envelope (no pencil cases allowed).
- Water in a clear plastic bottle with no labels (maximum 1.5L).
NOTE: Calculators, pens, pencils, erasers etc will not be lent to students nor will it be possible for these items to be borrowed from another student once students have entered the examination venue.
Items not permitted in examination venue:
- No school bags. Students must leave these outside.
- No mobile phones or smart watches. Students must turn their mobile phone off and leave it in their school bag or place it in the box at the front.
- No food. Students who may require an emergency sugar supply must bring a signed note to that effect.
- No medication. Students who need to take prescribed pills must bring a signed note to that effect.